Privacy policy

1. To whom does this privacy statement apply?

1.1 This Privacy Statement applies to Absoluteyou BV (Onledebeekstraat 15, 8800 Roeselare - BE 0727.460.507) hereinafter "Absolute You", "we", "us" or "our company".

1.2 We make every effort to protect and process personal data entrusted to us in a correct and transparent manner, in particular in accordance with applicable law and, in particular, the General Data Protection Regulation 2016/679 of 27 April 2016 ("AVG" or "GDPR").

1.3 Please follow the links below for additional information. Where relevant, we have distinguished between:

• I am a website visitor
• I am (a contact of) a supplier, a customer, a potential customer or any other person whose personal data is processed
• I am a job applicant (including registered employees)

2. What is covered by this privacy statement?

2.1 Through this Privacy Statement, we wish to inform you about how and why we process your personal data as a data controller when we conduct our business, when you use our website and the forms or applications offered on it, or when you apply for vacancies through our website, to whom we transfer this information, what your rights are and who you can contact for further information or questions.

2.2 When we refer to "the website", we mean the web pages beginning with the following url: absoluteyou.be.

2.3 The website may contain links to other websites. Although we try to provide links only to websites that share our high standards of data protection, we are not responsible for the content and data protection policies of these websites. This Privacy Statement only relates to data collected by us.  

If you click on links on the website, we strongly recommend that you read the privacy statements on the websites concerned before disclosing personal data.
Please know that when you visit our pages on Facebook or on LinkedIn, whether or not via the shortcut on our website, cookies are processed by Facebook or LinkedIn, respectively. On this basis, we can obtain more information - in a completely anonymized manner - about the audience that visits our social media pages. For more information on why and how personal data are processed in that context, please refer to the Privacy Policy and Cookie Policy on the website of these platforms

• Cookie Policy Facebook: https://www.facebook.com/policies/cookies/
• Privacybeleid Facebook: https://www.facebook.com/about/privacy/
• Cookie Policy LinkedIn: https://www.linkedin.com/legal/cookie-policy
• Privacy policy LinkedIn: https://www.linkedin.com/legal/privacy-policy?banner=accept).

3. For what purposes do we process personal data?

3.1 I am a website visitor.

We process your personal data only for legitimate business purposes. These purposes include, but are not limited to:

• The proper organization of our services;
• The handling of questions, requests and complaints sent to general contact addresses or via online forms;
• Providing online services (e.g., creating an account to apply online for job openings on the website);
• Collecting statistics on the use of the website;
• Improving the performance and appearance of the website.

3.2 I am (a contact person of) a supplier, a customer, a potential customer or any other person whose personal data is processed.

We process your personal data only for legitimate business purposes. These purposes include, but are not limited to:

• respecting our legal obligations
• Customer and supplier management;
• Management of other business contacts;
• Management of orders and deliveries;
• Invoicing and accounting;
• Providing information about our company, services and activities;
• The proper organization of our services and operations;
• Direct marketing;
• Advertising purposes;
• Handling questions, requests and complaints;
• Management of disputes;
• Public relations;
• Statistics and market research;
• Access control;
• Security.

3.3 I am a job applicant (including registered employees)

3.3.1 The purpose for which your personal data are processed is to register your application for a vacancy published on our website. If your application leads to the start of a selection procedure, we will process your personal data for the creation and/or fine-tuning of your profile, which means that we will process all necessary data required to assess your application with a view to possible recruitment and employment. This assessment may also include an evaluation by an external party ("assessment").

3.3.2 Through our website you can also create an account so that your personal information is automatically entered every time you are logged in and consult Your schedule or apply for jobs on our website. In this way, we try to facilitate the consultation of Your schedule or application, and you avoid having to enter your personal information every time.

3.3.3 In case of a positive evaluation and decision to hire you, we will also use your personal data to prepare the employment contract.

4. The legal grounds for processing personal data

4.1I am a website visitor

4.1.1 When you contact us through the online contact form, your personal data will in principle be processed for the protection of our legitimate interests (i.e. the interest to handle your questions, requests and complaints in the best possible way).

In this regard, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights and freedoms. If you would like more information about this, you can always contact us.  

4.1.2 For sending our newsletters, we will always seek your express consent.

4.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

4.2.1 We process your personal data for the purposes stated above:

• For the purpose of concluding and performing agreements entered into with you;To comply with our legal obligations;
• Within the framework of the legitimate interests of our company and/or a third party, such as (but not limited to) the proper conduct of our business activities, customer and supplier management, etc. In this regard, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights and freedoms.

4.2.2 If we are required by law to obtain your free, informed, specific and unambiguous consent to process your personal data for certain purposes (e.g. specific direct marketing or market research activities), we will only process your data for these purposes when we have received such consent from you.

4.3 I am a job applicant (including registered employees)

4.3.1 The processing of your personal data is necessary to allow you to use the website and planning services as well as to take measures prior to the conclusion of an employment contract and it is in our legitimate interest, i.e. the interest to assess you before making you an offer of employment, which also seems to us to be in your interest (or at least is outweighed by our interest). Keeping your data for a specific period of time in order to contact you in case of future opportunities also falls within our legitimate interest.

5. What rights do you have?

5.1 You have several rights with respect to the personal data we process about you. In particular, you have the right to:

• Obtain access to your personal data and request a copy of it insofar as this does not infringe the rights and freedoms of others
• Ask to update or correct your personal data if you believe it is inaccurate or incomplete
• To ask to delete your personal data, or limit the way we use it, if you believe that we do not or no longer have a lawful processing ground;
• Withdraw your consent regarding the processing of your personal data (to the extent that the processing is based on your consent)
• Receive your personal data in a structured, common and machine-readable form and transfer it to another party (to the extent that the processing is based on consent or the performance of a contract), and to the extent that this does not infringe the rights and freedoms of others
• Object to the processing of personal data for which we use legitimate interests as a legal basis, upon which we will stop processing unless we have overriding compelling legitimate grounds for the processing

You also have the right to object to the processing of your personal data for direct marketing at any time. If you no longer wish to receive direct marketing from us, you may contact us (see below) or click on the unsubscribe button in each such communication. In that case, your personal data will no longer be processed for such purposes.

5.2 For the purpose of exercising the above rights, you may send us a request indicating the right you wish to exercise by sending an e-mail to payroll@absoluteyou.be.

You may also use this e-mail address if you wish to make a complaint regarding the processing of your personal data.

5.3 If you are dissatisfied with the way in which we treat your personal data, you have the right to lodge a complaint with the Data Protection Authority (in Belgium: Drukpersstraat 35, 1000 Brussels, tel +32 (0)2 274 48 00, e-mail contact@apd-gba.be).

6. How do we obtain your personal data?

6.1 I am a website visitor.

6.1.1 We may obtain personal data about you when you use this website and the applications offered on it. This may be the case, for example, when you complete the contact form on the website.

6.1.2 This website may also use cookies to collect statistics about visits to these websites in order to improve performance and appearance. For more information about the cookies we use and how to control them, please see the cookie section.

6.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

6.2.1 We may obtain personal data about you in the course of conducting our business.

6.2.2 We may obtain such personal data because you provide it to us (e.g., by contacting us, filling out online forms, etc.), because others provide it to us (e.g., your employer or third-party service providers we rely on in the course of conducting our business), or because it is accessible to the public (such as appointment as a director of a company). We may further obtain personal data from you through the way you communicate with us.

6.2.3 When we obtain your personal data from other parties, we make reasonable efforts to enter into contractual clauses with these parties obliging them to respect the relevant data protection rules. This may include that this party provides you with all necessary information or - if necessary - obtains your consent to process the personal data as described in this Privacy Statement.

6.3 I am a job applicant (including registered employees)

6.3.1 We obtain your personal data because you provide it to us.

7. What personal data do we collect?

7.1 I am a website visitor.

7.1.1 The main personal data we collect through this website relates to the following specific services:

• Contact form
  Through the website you can contact us if you are interested in a specific vacancy, if you want to use the services of Absolute You, or to obtain more information, ask your questions or receive advice. Within the framework of this contact form, we process the following data: your name, e-mail address, telephone number and subject and your message.
• Newsletters
  You can provide your email address through this website to be notified electronically of job openings and news and updates that match your professional interests by receiving our newsletters. You can unsubscribe from these at any time by clicking the unsubscribe button in the newsletters. We will always ask for your express consent before sending newsletters.

7.1.2 This website may also use cookies to collect statistics about visits to the website in order to improve its performance and appearance. For more information about the cookies we use and how to control them, please see the cookie section.

7.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

7.2.1 The personal data we collect or obtain may include:

• Identification data (e.g. name, address (private/work), e-mail address (private/work), phone number, country of residence, ...);
• Electronic identification data (e.g. IP addresses, browser type, cookie identifiers, ...);
• Personal characteristics (e.g. age, gender, date of birth, nationality, language, '...);
• Financial data (e.g. bank account number, ...);
• Employment and training data (e.g. the organization you work for, your job title, current responsibilities, projects, qualifications, training, work schedule, ...);
• Data about the services you call upon;
• Data about how you interact with us and other similar information.

7.3 I am a job applicant (including registered employees)

7.3.1. The personal data we collect or obtain through the website includes:

• Application form
  Through the website, you can apply for specific vacancies through the application form. We process the following data in this context: first name, surname, e-mail address and telephone number.
• Register as an employee
  Through our website, you can create an account as an employee. In this context, we process your login data (email address and password), and the following personal information: first name, last name, national registration number, date and place of birth, country of birth, language, account number, driver's license, transportation, employee type, email, address, nationality, marital status, dependents, phone number and emergency contact information. 
• Register as an employer
  Our website allows you to create an account as an employer. In this context, we process your login data (e-mail address and password), and the following personal information: first name, surname, VAT number, telephone, sector, region and vendor.

In the context of our recruitment and selection process, the processing of personal data may further include:

• Personal information (place and date of birth, nationality, gender, hobbies and interests,...);
• Your photograph if you voluntarily provide it to us;
• Data related to your professional experience (profile, data on former employers, termination of last employments and work done, special projects, ...) including a reference search if you have provided references in your CV;
• Data related to your education (diplomas, certificates, internships, special training, ...);
• Language skills;
• If applicable, whether or not you have a European Economic Area (EEA) work and/or residence permit;
• Any other personal data you communicate to us in your application, in your CV or cover letter, in connection with the performance of the job;
• Digital assessment via the Internet (presence on social media), to the extent that this presence is public to us;
• If necessary, personal data concerning your health in accordance with the General Data Protection Regulation (GDPR) 2016 / 679 of the European Parliament and the Council of 27 April 2016
• If necessary, personal data appearing on your extract from the criminal record, provided that this is done in accordance with the General Data Protection Regulation (AVG) 2016 / 679 of the European Parliament and the Council of 27 April 2016
• Any personal data (other than those listed above) that must be processed by law.

You are not obliged to provide us with these details. However, the more complete the application form, the faster the right match can be found.

8. To whom may we disclose your personal data?

8.1 We may disclose your personal data to affiliates and our affiliates, or to third parties who provide services to us and who reasonably need access to such data in order to accomplish one or more of the purposes listed above. These third parties may include the following:

• Our clients;
• Assessment centers;
• External service providers and subcontractors we rely on for various business and technical services;
• IT service providers;
• Law enforcement and government agencies in accordance with applicable laws;
• External professional advisors (e.g., attorneys, accountants or consultants to the Company).

If our company enters into a joint venture with, is sold to, or is merged with another company, your information may be passed on to our new business partners or owners.

A list of these third parties with whom we work is showable upon simple written request.

8.2 We do not transfer your personal data to recipients located in countries outside the European Economic Area (EEA) whose laws do not provide the same degree of data protection.

9. What cookies do we use and how can you manage them?

9.1 This website uses Cookies.

Cookies are small text files stored by your browser on your computer or mobile device when you visit this website.

They are used to give you a good browsing experience and allow us to improve this website. With your permission, they may also be used to personalize the content of this website based on your prior browsing behavior and to collect statistics to improve this website.
You can find more information about cookies on the following website: www.allaboutcookies.org.

9.2 Types of Cookies

During a visit to our website, the following types of cookies may be placed on the hard drive of your computer:

• Functional cookies

  These cookies are used to make the website more user-friendly by storing certain user preferences. For example, to remember your login and password information so you don't have to log in every time, to save your language preference and other certain preferences.

• Cookies for website analytics.

  Absolute You uses Google Analytics, a web analytics service provided by Alphabet ("Google"). Google Analytics uses cookies to help Absolute You analyze how users use the website. The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by Google on servers in the United States. Google uses this information to track how the website is used, compiling reports on website activity for Absolute You and providing other services relating to website activity and internet usage. Google may provide this information to third parties if Google is legally required to do so, or to the extent that these third parties process the information on Google's behalf. Google will not combine your IP address with any other data held by Google.

• Other cookies

  This website may contain media files from third-party websites such as Youtube.com. When playing these media files, cookies may be placed by these third parties.

  Furthermore, this website offers the option to share certain information via social networks such as Facebook.com or LinkedIn.com. When using this functionality, these social networks may place cookies on your computer to keep track of what information has been shared. For more information on why and how personal data are processed in that context, please refer to the Privacy Policy and Cookie Policy on the website of these platforms (cookie policy Facebook: https://www.facebook.com/policies/cookies/ - Privacy Policy Facebook: https://www.facebook.com/about/privacy/ - Cookie Policy LinkedIn: https://www.linkedin.com/legal/cookie-policy - Privacy Policy LinkedIn: https://www.linkedin.com/legal/privacy-policy?banner=accept - Privacy Policy YouTube/Google: https://policies.google.com/privacy?hl=nl&gl=nl).

9.3 Managing and blocking cookies

You can set your Internet browser to alert you when a cookie is set. You can also block the placement of cookies completely. However, you may then not be able to use all parts of the website. For more information about adjusting your browser's cookie settings, please refer to the links below:

>Cookie settings in Google Chrome
 >Cookie settings in Microsoft Internet Explorer
 >Cookie settings in Microsoft Edge
 > Cookie settings in Firefox
 >Cookie settings in Apple Safari

10. Are your personal data protected?

10.1 We take strict technical and organizational (security) measures to protect your personal data both online and offline from access by unauthorized persons, unlawful processing, misuse, damage, loss and destruction.

These measures include:

• Training to relevant staff members to ensure they are aware of our data protection obligations when handling personal data;
• Administrative and technical controls to limit access to personal data to what is necessary (passwords, digital certificates);
• Technical security measures, including fire walls, encryption and anti-virus software;
• Physical security measures, such as security badges to defend access to our premises.

10.2 Although we take appropriate security measures as soon as we receive your personal data, in particular the transmission of data over the Internet (including e-mail) is never completely secure. We make every effort to protect your personal data, but can never fully guarantee the security of personal data sent to us or by us.

We limit access to your personal data to persons who reasonably need this information to perform their duties.

11. How long will your personal data be kept?

11.1 I am a website visitor. 

11.1.1 Your personal data will not be kept longer than necessary for the purposes described above.

11.1.2 As a general rule, personal data obtained through the contact form on our website will be kept for a period of 26 months.

 
However, depending on the specific situation and applicable national laws, we may keep your personal data for longer periods. In particular, this will be the case if any of the following periods are longer:

• As long as necessary for the activity or service in question;
• The legally required retention period;or
• the limitation period within which legal proceedings may be initiated.

11.2 I am a contact (contacts of) a supplier, a customer, a potential customer or any other person whose personal data is processed in the course of business activities.

11.2.1 Your personal data will not be kept longer than necessary for the purposes described above.

11.2.2 As a general rule, files within the framework of our activities that may contain personal data (e.g. contracts, correspondence, etc.) are kept for a period of 10 years from the end of the contractual relationship. 

11.2.3 E-mail traffic is in principle kept for 1 year on our server and for 1 year in backup.

 
11.2.4 However, depending on the specific situation and applicable national legislation, we may retain your personal data for longer periods. In particular, this will be the case if any of the following periods are longer:

• As long as necessary for the activity or service in question;
• The legally required retention period; or
• The limitation period within which legal proceedings may be initiated.

11.3 I am a job applicant (including registered employees)

11.3.1 We will retain your personal data for the period necessary in light of the purposes stated above. If the application results in a contractual relationship between the parties, the processing of your personal data will continue on the basis of the privacy agreement forming part of the contractual relationship entered into. If the application does not result in an employment relationship, your personal data will be kept for one year after the end of the recruitment process for the purposes discussed above.

11.3.2. However, depending on the specific situation and applicable national law, we may retain your personal data for longer periods. In particular, this will be the case if any of the following periods are longer:

• As long as necessary for the activity or service concerned;
• The legally required retention period; or
• The limitation period within which legal proceedings may be initiated.

12. Is your personal data used for automated decision making?

12.1 Automatic decisions are decisions about individuals based solely on the automated processing of personal data and which produce legal effects that significantly affect the individuals concerned.

12.2 As a rule, we do not use personal data for automated decisions. Thus, we do not make decisions about you based solely on the automated processing of your personal data.

13. How to contact us?

13.1 We hope this Privacy Statement will help you understand, and become more familiar with, how we process your data. If you have any questions about this Privacy Statement and this website in general, you may contact us by:

• To send an e-mail to Payroll@absoluteyou.be ; or
• To telephone 050 40 40 50 ; or
• Send a written request to: Department of Privacy, Onledebeekstraat 15, 8800 Roeselare.

Absolute CREW

Contact Information

Whatsapp  +32 498 55 00 33  

Email: planning@absolutecrew.be

Address: Tondelierlaan 66, 9000 Ghent

14. Changes to this privacy statement.

14.1 We may update this Privacy Statement from time to time, within the limitations of applicable data protection regulations. Any modification we make to this Privacy Statement in the future will be posted on this page. To inform you when we last updated the Privacy Statement, we will update the revision date at the top of this page each time we make a change. The updated Privacy Statement will then be effective as of this date. Please check this page periodically to stay informed of changes and additions.